Finance Administrator

Date: 07-Jan-2022

Location: Newcastle Upon Tyne, GB, NE12 8BU

Company: Greggs Plc

Vacancy Details

Due to some changes within the team and continuing growth in our franchise estate, we have an exciting opportunity for a Finance Administrator to join our Cash Team on a Full Time and Permanent basis.

The main focus of the role will be reconciling and invoicing our franchise partners for the costs of new stores and other sundry charges to ensure we recover all our costs in a timely manner and ensuring all franchise invoices are paid within the agreed terms.

The base location for this role is flexible as this job can be done remotely.

About Greggs

Here at Greggs, we love what we do and we have fun! What makes Greggs so special is our culture – the way we are, the way we behave and the way we support each other.

We're hard-working, but above all else we're family; and it doesn't matter who you are, where you're from or what your favourite bake is, we’d love you to join us!

We want everyone to feel welcome at Greggs and our colleagues to be able to be themselves at work, whatever their background, preferences, or views.

We recognise the importance of having diverse teams and the positive impact this can have and we actively encourage applications from all backgrounds.


Competitive depending on experience

Shift Pattern and Contracted Hours

35 hours per week working mainly dayshift Monday to Friday, flexibility with this will be considered as well as part time/reduced hours

What you'll do

Key Responsibilities:

  • Raising of invoices to franchise partners for new shop openings and refits (including a full reconciliation of all costs incurred);
  • Raising of invoices to franchise partners for replacement capital expenditure and other ad-hoc charges;
  • Raising of invoices to franchise partners for monthly uniform and communication costs;
  • Responding to queries from franchise partners;
  • Reconciling and monitoring the accounts receivable ledger to ensure invoices are paid within the agreed terms;
  • Identifying opportunities for improvements in existing franchise billing processes and working with other functions in Greggs to bring about those improvements;
  • Period end accounting postings in respect of franchise billing;
  • Balance sheet reconciliations for the above areas; and
  • Any other ad-hoc support as required by the Cash Team.

About you

  • Finance/Accounts Receivable background.
  • Advanced Excel skills.
  • Preferably a finance/accounting degree or AAT qualified (or similar).
  • Excellent communication skills.
  • Ability to work independently and to tight deadlines. 
  • Effective problem-solving skills.
  • Good attention to detail.
  • Experience of using SAP Accounting desirable but not essential.


  • Our Greggs Employee discount Scheme is very generous, offering you up to 50% off our food
  • Your holiday entitlement starts with 4.2 weeks, in addition to bank holidays, which increases with service up to a maximum of 6 weeks after 25 years’ service. (Pro-rata for part time)
  • After 6 months service you may be eligible  for our profit share scheme
  • You will receive free life assurance after 1 year’s continuous service.  This is a death in service benefit which provides a lump sum payment equal to one and a half years’ salary
  • You will automatically join our Greggs pension scheme which is a fantastic way to save for your retirement and allows you to benefit from employer contributions and tax advantages

Other benefits include

  • Share Save and Share Incentive Schemes
  • Employee Assistance Programme
  • Healthcare Plans
  • Cycle to Work Scheme

Your Application

During the application process we’ll keep in touch every step of the way, we know how big a decision it is for you to apply for a job.

Once you do we’ll work hard to keep you up to speed on how your application is progressing, with your help we can make your application as quick and as smooth as possible.

Job Segment: Franchise, Retail